Personal Assistant and Business Support

About the role

If you are looking for a permanent Personal Assistant and Business Support role that is varied and want to work with a diverse and high performing team, then this is the role for you.

This role reports to the General Manager – People and Culture with a key focus on providing pro-active, quality administrative support to the Executive team. Additionally, the role will play a pivotal role in office management, and this includes working closely with the People and Culture team to coordinate office wide staff initiatives.

You will be:

• Providing a high standard of general personal assistant and administrative services to the CE and wider exec team; including event scheduling, planning and coordination, and travel related bookings.
• Acting as a first point of contact for all corporate office management related enquires and ensure office stocks are replenished as required.
• Arranging and coordinating monthly and/or strategic meetings (and other forums) including agenda development, minute taking and report preparation.
• Organising functions and ensuring their successful outcome within budget.
• Providing support and assisting in ad hoc staff communications, content review and intranet updates.
• Supporting in the administration and coordination of the company wellbeing programme, and other staff related events delivered via the People and Culture team.
• Providing back up support to the P&C team for one-off projects as required.
• Playing a key role in supporting the P&C Coordinator with all tasks associated with the recruitment and onboarding of new staff, including any administrative support as required.

In return for your hard work, you will be rewarded with:

• a competitive remuneration package
• multiple opportunities for learning and development
• free airport parking
• retail discounts
• onsite fitness facilities and activities

About you

You have:

• Excellent verbal and written communication skills with an ability to communicate with a wide range of people, including those at an executive level.
• Excellent time management skills with the ability to multi-task and prioritise work tasks.
• A friendly, positive and proactive attitude and are willing to do any task, big or small.

You can:

• Work under sustained periods of pressure and maintain a cheerful decorum.
• Learn new skills quickly and have a keen eye for detail.

Ideally, you have:

• 1-2 years' experience as a PA to a team or senior Exec and/or general exposure to general business support functions
• Excellent skills in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook
• Excellent relationship management skills

As part of our standard pre-employment requirements, you must be able to obtain security clearance from Aviation Security Services, complete a Ministry of Justice background chec and pass a drug/alcohol test.

About us

Wellington Airport is the gateway to our capital city and surrounding regions. As one of New Zealand’s three busiest airports, we connect people and goods across the country and the world. We host millions of travellers every year and make a major contribution to Wellington's economy, society and wellbeing.

Guided by our Kaitiakitanga vision, we aim to manage our operations efficiently, to care for our environment and our people, to support the local economy and to give back to the community.

We live by our values of Whānau Kotahi, Be Exceptional, Diversity & Inclusion, Customer Obsessed and Courage and Freedom, and we have been recognised as an Employer of Choice in 2022 by Human Resources Director NZ.

We are proud to be a passionate, flexible and inclusive organisation; come and be a part of our team.

Your Application

• apply with a cover letter and CV in PDF or Word format
• please note, you must have the permanent right to work in NZ to be considered for the interview process

Employer questions

Your application will include the following questions:

• Do you have an injury, illness, or other health or wellbeing condition or issue which may impact on your ability to carry out the duties and responsibilities of the position you are applying for, or may be contributed to or aggravated by the position?
• If you answered Yes, please provide details below:
• Note that details of health and wellbeing matters are important for occupational, safety and emergency response reasons. To prevent COVID-19, and support and protect staff and visitors, are you fully vaccinated from COVID-19? This information will be stored in compliance with the Privacy Act 2020.
• Security Clearance Please note that employment at Wellington Airport requires a security clearance. This involves checks with Police and other authorities. As part of this application process, you may be asked to consent to these checks, and to provide information such as a copy of your driver's licence and passport. Any offer of employment will be conditional on you obtaining a security clearance. In advance of obtaining undergoing the security clearance process, please answer the following question. Have you ever been convicted or are waiting for a criminal conviction hearing?
• If Yes, please provide details below (If No, just type N/A) :
• Privacy The information you provide on this application form, together with any CV and other information provided with your application, will be used to assess your application for employment with us. If you do not provide complete and accurate information, your application is likely to be disregarded. If your application is successful, the information you have provided will be retained and used by us for purposes related to your employment. By making this application, you consent to us using and disclosing the information you have provided for the purposes set out above, and as otherwise permitted by the Privacy Act 2020 or required by law. You have the right to have access to, and request the correction of, any personal information we hold about you.
• Confirmation I confirm that the information I have provided for this application is accurate and correct, and no material information has been omitted. I understand that any incorrect or misleading information, or any material omission, may disqualify me from appointment, or, if I am appointed, may lead to the termination of my employment.
• What's your expected annual base salary?
• Which of the following statements best describes your right to work in New Zealand?
• How much notice are you required to give to your current employer?